Top Video Conferencing Equipment 2020

Jun 11, 2020 3:43:38 PM / by Megan Weatherford

When you are thinking about video conferencing, software like Zoom or Microsoft Teams comes to mind. Those types of unified communication and collaboration platforms (UCC) are essential now that the workforce has moved to a work from home model. This software creates a virtual conference room. But, what does it mean for your actual conference room when it's business as usual? Everyone attending your meeting can't huddle around one person's laptop, can they? (The answer is no.) 

Top Video Conferencing Equipment Blog

What is video conferencing equipment? 


Video conferencing equipment is the hardware required to set up your virtual conference room in a physical space. The AV technology solutions needed are what we call the essentials of AV: display, audio, communication, and connection. It's everything from cameras, speakers, and displays, to conference phones. 




The solutions fall into two categories- Bring Your Own Meeting (BYOM) or Room-Based Meeting (RBM). These are relatively new terms, but the concepts are not.  



This solution relies on a meeting participant's device to drive the meeting technology. That means the participant is bringing their own UCC platform. Often, this is software the participant is already familiar with and already lives on their laptop. 



This solutions relies on a dedicated in-room system to drive meeting technology.  We consider RBM to be driven by technology embedded into the room system equipment.  In reality, a BYOM space could be converted into a “build your own” RBM by dedicating a desktop computer to the room in place of bringing a laptop into the system. 


RBM is an excellent solution if an organization primarily uses one UCC meeting platform or if everyone in your organization does not travel with their own laptop. RBM means the meeting room AV hardware houses the UCC. Frequently it's as simple as one-click to get the meeting up and going. Several ready-made solutions allow you to set up the conferencing hardware as an endpoint for Zoom or Microsoft Teams.


Top Video Conferencing Equipment


The equipment featured below are among what we often recommend to our clients. All five options were recently part of a scope of work we put together for a Charlotte business. You can see the entire proposal here. The main video conferencing components of the room solutions we presented were:


  • Poly Trio Visual+
  • Poly Studio X30
  • Crestron Flex Wall Mount
  • Crestron Mercury Tabletop
  • Barco Clickshare CX-30 Wireless




  1. Poly Trio Visual Plus

  • This is a Room-Based Meeting solution
  • Device is at the table 
  • Camera at the display


Poly says: Poly Trio Visual+ is quick to deploy with simple plug-and-play connections: HDMI for a display, supported USB for camera and Power-over-Ethernet (PoE) for electricity. That's it! With its small footprint, it can easily be mounted out of view.


  1. Poly X30 or (X50)


  • This is a Room-Based Meeting solution
  • Device is on the wall 
  • Camera and speakers are embedded

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Poly X50 is very similar to the X30, but allows dual displays (one for content and one for seeing the participants on the far-side). The TC8 touchscreen controller for the Studio X30 and X50 is a selling point; one of the big features is the camera which intelligently frames the shot of the in-room meeting participants.

Poly says: Don't just have a meeting. Experience a boardroom-quality performance. The Poly Studio X30 is an all-in-one video bar for huddle and small rooms. It's radically simple to use with support for leading cloud video services built right in—no PC or Mac required. Voices are crisp and clear. And wireless content sharing lets users collaborate from their devices without the need for cables or pucks.


  1. Crestron Flex Wall Mount UC Video Conference System


  • Room Based Meeting
  • Device is on the wall
  • Camera and speakers are embedded


Crestron says: The Crestron Flex UC-B140-Z system provides a video conference room solution for use with the Zoom Rooms intelligent communications platform. It supports a single video display and features the Crestron UC Video Conference Smart Soundbar & Camera (UC‑SB1‑CAM‑FLEX), 10.1 in. touch screen, and UC Engine Assembly with UC‑ENGINE‑SD‑Z. There is also a Microsoft Teams version. 


  1. Crestron Mercury Tabletop UC Video Conference System with Basic Camera


  • Bring Your Own Meeting
  • Device on the table 
  • Camera at the display.


Crestron says: Mercury provides a complete video conference room solution for open-platform UC applications. It enables exceptional full-duplex wideband audio conferencing, speakerphone, video conferencing, BYOD multimedia presentation, content sharing, and web collaboration capabilities — all through one amazing tabletop touch screen console. Provides a customizable front-of-room experience and includes built-in AirMedia® wireless presentation technology and HDMI® connectivity for presentation content sources. Works natively with any SIP VoIP phone system or Skype® for Business VoIP application. Pairs with any mobile phone via Bluetooth®, and connects via USB to any laptop running any conferencing, softphone, or web collaboration application.


  1. Barco Clickshare CX-30


  • Bring your own meeting
  • Plug into end users' device
  • Wireless solution


Barco says: For meetings to be as productive as possible, participants need to feel engaged and inspired. ClickShare CX-30 from Barco offers a seamless wireless conferencing solution that can be used on any device to bring teams together–wherever they are in the world–to participate in inclusive meetings that generate the best ideas and discussion points. Compatible with any PC, laptop or Mac device running Windows, Android or iOS operating systems; ClickShare CX-30 can turn small to medium-sized meeting rooms into innovative meeting and conference facilities.


We partner with best in breed. The choices we selected above are real examples we’ve presented to clients when configuring conference rooms. The equipment above isn’t the complete solutions. To see how we’d transform your meeting space click here.


Topics: Audio Visual, Crestron, Conference Room, Barco, Wireless Presentation, Poly, Video Conferencing

Megan Weatherford

Written by Megan Weatherford