Huddle Room AV Technology

Create a collaborative space for your team with audiovisual integration. 

At a Glance

Large open floor-plan spaces and adjustable desks are all the rage in businesses around the world. As a way to adapt to this new way of working, we're now seeing a massive spike in huddle rooms or huddle spaces. The primary distinctions between a huddle room and a traditional conference room are size and formality. Huddle rooms tend to be smallish, roughly 10x10 or 10x12 square feet, and fit 2 to 5 people comfortably. Huddle rooms also tend to be functional and less formal than the traditional conference room.


Huddle Room

The Users

Huddle rooms are all about convenience, meaning the audio and video system should be simple, functional and durable. The focus needs to be on the huddle room user.

We’ve come up with a few questions that can help create a better user experience:

  • Where is my team?
  • How does my team work together?
  • What equipment will I need?
  • Can I do this myself?

Now that you’ve defined the space and users, equipment will be next on the list. 

Room Essentials

It’s important to keep your huddle room as simple as possible. The room will at least need a phone and small display. With the proper design, a huddle room becomes a perfect place for a small group to meet quickly and comfortably with minimal setup.

We’ve come up with four categories of AV solutions you would need in your huddle room. We call it the essentials of AV:

  • Display
  • Sound
  • Communication
  • Connection/ Control

You’ll want to assess each category with your room user in mind. Think about how they will be using this huddle space. It’s much easier to understand the solution that will be the best fit for this space once you understand the essentials.


Common Mistakes

We know it's tempting to want to do it all yourself but when it comes to huddle room AV solutions it may be best left in the hands of a professional. Mistakes can be costly. This room needs to work properly and efficiently especially given the ease of use nature of this space. Look for these signs when you are starting to plan for the overhaul to know if you should call in an AV integrator.


  • You are concerned about money.
  • You know your current room needs but haven't planned for the future.
  • Your cables are a mess.
  • You don't know the technology in your room.
  • You want a partner.

Don't make this huddle room mistake:

Calculate my display size now!

The Experience

Huddle Room 2Hindsight can be 20/20, so think about the meetings that have been held in your space before. If an experience has been frustrating to you, chances are others feel the same. Here are a few rules of thumb and upgrade options that could make the user experience worth remembering:

  • Keep your technology simple.
  • Make sure you have the correct display.
  • Make sure your room audio is up to par.